Use case · Usage tracking & insights
Stop navigating on assumptions.
Half-data and educated guesses drive too many decisions. We know the value hidden in real data, and we know that without the right tools, all this data is impossible to interpret. The Toolsquare unit captures a unique data point: who uses which machine, when, for how long.
Three data sets, one picture
We bring together three sets of data.
We bring together three sets of data.
Actual usage. From our connected units, hardware-level, not self-reported.
Asset data. Run hours, occupancy rates, maintenance and repair costs.
Booking data. From our booking module, even for unconnected machines.
From data to decisions
From information to insight.
From information to insight.
Combining these streams lets you move from gut feeling to real decisions. Investments in new machines get avoided by smoothing bottlenecks and load-balancing. Maintenance contracts get renegotiated on real usage. A tighter planning creates double-digit gains that show up in revenue. Energy usage drops when you peak-shave based on actual usage patterns.
Autonomy
Your environments stay autonomous.
Your environments stay autonomous.
Every environment connected to Toolsquare keeps its own way of working, but reports operational and financial data in a uniform format. That layer of abstraction is what gives leadership a clean overview of assets, revenue, costs and efficiency across sites. Need to zoom out? Benchmark locations, compare machine families, spot trends. Need more? Export everything into the BI tool of your choice.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
Run on data, not on gut feeling.
Run on data, not on gut feeling.
See what real usage data looks like in a live demo.