Solutions · R&D Labs
R&D labs run on expensive, critical equipment: HPLC systems, bioreactors, PCR platforms, microscopes, freezers. When one goes down unplanned, a day of research is lost and €10,000 to €50,000 walks out the door. Toolsquare keeps every one of them visible, accountable and productive.
The challenge
Most R&D labs still rely on calendar bookings and paper log sheets. Management has no way of knowing which machines are actually used, which are idle, and which are on the edge of breakdown. Investment decisions are made on anecdote (“the HPLC is always booked”), not on data.
The consequences compound. CAPEX is spent on equipment that wasn't needed. Bottlenecks persist because they're invisible. Emergency repairs eat the maintenance budget. And when an audit arrives, a scientist spends a week reconstructing logs from three different notebooks.
How we help
Real utilisation, not booked utilisation
Actual usage data reveals where the real bottlenecks are, and where they aren't. In most labs, the "always booked" machines are actually free 40% of the time. That insight postpones the next purchase and unlocks capacity you already have.
Audit-ready from day one
Every machine interaction is logged automatically, with user, time, and duration. Audit preparation drops from weeks to minutes. ISO, GxP, 21 CFR Part 11: the audit trail is immutable and always on.
Cost allocation per project, grant or department
Automatic chargeback to the project, grant or department that used the equipment. No more monthly reconciliation. No more arguments about who consumed what.
Outcomes
Lower repair costs (up to)
Less downtime (up to)
Audit coverage
Culture shift
When researchers identify themselves at the start of every session, something shifts. They take better care of the equipment, because they're accountable for the state it's left in. Minor issues get flagged early, before they turn into a three-week repair and a lost experiment. The results show up in your repair budget within the first quarter, and in your team's trust in the equipment shortly after.
A 20-minute demo with your machine list on screen.