Product · Time registration
Who did what, where, when, for how long?
Who did what, where, when, for how long?
Most companies answer that question with a calendar check and an educated guess. We believe you should navigate on data, not gut feeling. Our unit creates the unique dataset your operations have been missing.
What the data unlocks
Usage data that actually means something.
Usage data that actually means something.
The Toolsquare unit captures the moment every session starts and ends, automatically. That single data point unlocks everything else.
Booked time vs. actual usage time. Often a 30-50% gap on popular machines.
Occupancy rates per machine and per machine family.
Bottlenecks and idle windows across your planning.
Real cost per job, project, department or grant.
Business impact
From cost centre to chargeback in one step.
From cost centre to chargeback in one step.
When you know exactly who used which machine for how long, cost allocation becomes straightforward. Charge back by user, by team, by project, or by external client. No estimation, no disputes. The data is there, attributed, timestamped and immutable.
For regulated environments, the same data becomes your audit trail. GxP, ISO, 21 CFR Part 11: the session log is already in the format you need.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
Stop guessing. Start measuring.
Stop guessing. Start measuring.
We'll show you what real usage data looks like on your machines.
We'll show you what real usage data looks like on your machines.