Start free with basic asset management. Upgrade to Basic for the full web platform and access rules. Move to Standard for the Toolsquare unit, hardware-level access control and tamper-proof usage data. Or talk to us about Enterprise if you need bespoke functionality or integrations.
Three tiers
Choose the tier that fits.
Pricing is volume-based and applied across your full equipment portfolio. We share detailed pricing on a call, so we can tailor it to your specific situation.
Free
Software-only basic asset management. A low-barrier way to start mapping your equipment portfolio before any rollout.
Basic asset management
Web platform access
Scheduling & booking
User & access management
Cost allocation & reporting
Physical Toolsquare unit
Hardware access control
Automatic usage tracking
Free up to 49 machines. Small per-machine fee beyond that.
Basic
The full web platform with scheduling, access rules and cost allocation. Software-enforced access, no hardware.
Full asset management
Scheduling & booking
User management
Access management (software-enforced)
Cost allocation & reporting
Physical Toolsquare unit
Hardware access control
Automatic usage tracking
Volume-based licence. Priced per machine at contract level.
Standard
Most popular
The complete Toolsquare. Physical unit on each machine. Hardware-level access, tamper-proof usage data, on-machine issue reporting.
Everything in Basic
Physical Toolsquare unit on the machine
RFID hardware access control
Automatic, tamper-proof usage tracking
On-machine issue reporting
On-machine reservation display
Management dashboards & analytics
Audit trails (ISO, GxP, ESG)
Recommended for most deployments. Volume-based licence + one-off hardware & installation.
Enterprise
When the standard package isn't quite standard.
Larger rollouts, multi-site governance, custom integrations with your ERP, LIMS or internal platforms, bespoke hardware configurations, dedicated onboarding and SLAs. If you know the standard tiers don't fit your situation, Enterprise is where that conversation starts.
Custom functionality
Custom integrations
Multi-site governance
Dedicated onboarding & SLAs
Feature comparison
What's in each tier.
Pricing tier
Free
Basic
Standard
Web platform
Asset management system
Scheduling and booking
User management
Access management (software-enforced)
Cost allocation & reporting
On the machine
Physical Toolsquare unit
RFID hardware access control
Automatic, tamper-proof usage tracking
On-machine issue reporting
On-machine reservation display
Session attribution & questionnaires
Insights & compliance
Management dashboards & analytics
Audit trails (ISO, ESG, GxP)
How pricing works
Volume-based. Applied across your equipment portfolio.
Recurring licence
Volume-based pricing applied at contract level. The more machines in scope, the lower the per-machine rate. Basic is priced as a fraction of the Standard rate. No per-seat fees. Unlimited users.
One-off · Standard tier
The Toolsquare unit is purchased outright. Unit price scales down with volume, in line with the licence tiering. Installation and any custom integration work are billed separately.
Academic discounts
Up to 20% off for academic institutions.
Universities, research institutes and vocational training centres can get up to 20% off the recurring licence, the hardware and installation. Talk to sales to set this up.
Pricing is tailored to your volume and rollout plan. We share it on a call.