Get control and insights over the use of your equipment.
Get control and insights over the use of your equipment.
Ready to move from gut feeling to data driven decision making?
Ready to move from gut feeling to data driven decision making?
How it works
Access control + Asset management + Time registration. All on one platform.
Toolsquare combines asset management with machine access control and integrated time registration. The result: a complete picture of every machine in your equipment portfolio, who uses it, how often, and what it really costs to run. Decisions get easier when the data is no longer a guess.
One platform for your whole equipment portfolio
One platform for your whole equipment portfolio
Automatic logging and traceability of use
Automatic logging and traceability of use
Real TCO insights, not educated guesses
Real TCO insights, not educated guesses
Works on every machine, every brand
Works on every machine, every brand
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - management view
What the management dashboards show.
The financial picture: real cost per machine, per project, per team. True TCO. Revenue from shared equipment. For the people who sign off the budget.
Inside the platform - management view
What the management dashboards show.
The financial picture: real cost per machine, per project, per team. True TCO. Revenue from shared equipment. For the people who sign off the budget.
Inside the platform - Management view
What the management dashboards show.
The financial picture: real cost per machine, per project, per team. True TCO. Revenue from shared equipment. For the people who sign off the budget.
Inside the platform - management view
What the management dashboards show.
The financial picture: real cost per machine, per project, per team. True TCO. Revenue from shared equipment. For the people who sign off the budget.
Outcomes
Results our clients see.
87%
Lower repair cost (up to)
72%
Less downtime (up to)
100%
Audit coverage
Weeks, not years
Payback period
Transformation
From gut feeling to data.
Most organisations only see part of the picture. Toolsquare surfaces everything: the hidden hours, the forgotten machines, the real cost of every decision.
Friction
Transparency
Guesswork
Data
Lost tools
Full visibility
Manual tracking
Automated insights
in 3 steps
Transform your organization in 3 steps
Step 1 - onboard
Onboard onto the Toolsquare platform. Connect the Toolsquare units to your machines where needed.
Onboard onto the Toolsquare platform. Connect the unique Toolsquare units.
Onboard onto the Toolsquare platform. Connect the unique Toolsquare units.
Step 2 - take control
Take control over the use of your equipment and start gathering actionable insight from day one. Booked vs. actual use, access rules, incident reports, all visible in real time.
Step 3 - scale up
Move to a fully data driven organization with automation, oversight and transparency while keeping full autonomy for every individual lab.
Testimonials
What our clients say
The generated user reports and data are essential for us to optimise investments.
Bram De Gendt
Technical project coordinator – LUCA Arts
Now, users take more ownership which saves me time and effort and reduces our downtime.
Wim Jonckheere
Lab manager VIB-VUB centre for structural biology
Toolsquare aligns with our vision for the future of our labs where everything is bigger, more flexible and online. It is robust management software that does exactly what it should do.
Jan Steyaert
Director VIB-VUB center of Structural Biology – Professor biochemistry
There is a perfect traceability of usage of the machine
Rouslan Efremov
Group Leader VIB
The generated user reports and data are essential for us to optimise investments.
Bram De Gendt
Technical project coordinator – LUCA Arts
Now, users take more ownership which saves me time and effort and reduces our downtime.
Wim Jonckheere
Lab manager VIB-VUB centre for structural biology
Toolsquare aligns with our vision for the future of our labs where everything is bigger, more flexible and online. It is robust management software that does exactly what it should do.
Jan Steyaert
Director VIB-VUB center of Structural Biology – Professor biochemistry
There is a perfect traceability of usage of the machine
Rouslan Efremov
Group Leader VIB
The generated user reports and data are essential for us to optimise investments.
Bram De Gendt
Technical project coordinator – LUCA Arts
Now, users take more ownership which saves me time and effort and reduces our downtime.
Wim Jonckheere
Lab manager VIB-VUB centre for structural biology
Toolsquare aligns with our vision for the future of our labs where everything is bigger, more flexible and online. It is robust management software that does exactly what it should do.
Jan Steyaert
Director VIB-VUB center of Structural Biology – Professor biochemistry
There is a perfect traceability of usage of the machine
Rouslan Efremov
Group Leader VIB
Stop wasting time and leaking money.
Stop wasting time and leaking money.
Your Toolsquare journey starts here.