Product · Incident management
Issues reported at the machine. Resolved before they escalate.
Issues reported at the machine. Resolved before they escalate.
Machines break down. The question is whether you find out immediately or three shifts later. The Toolsquare unit puts a direct reporting channel at the point where the problem happens: the machine itself. A small maintenance action today prevents an expensive repair, days of downtime and a lot of frustration tomorrow.
How it works
Report on the spot, act on the data.
Report on the spot, act on the data.
A unit connected to your machine enables immediate action the moment something feels wrong: a strange sound, a dirty surface, a warning light. On the touch screen, users signal the person responsible, or take the machine out of order in one tap.
What typically becomes a €3,000 to €5,000 breakdown (plus lost income from downtime) becomes a simple, low-cost maintenance action instead.
Issue flagged at the machine, linked to machine and session.
Routed to the right person based on machine type or location.
Status tracked from open to resolved, all in one view.
Full history per machine: issues, downtime, recurring problems.
Incident tracking
From report to resolution, tracked end to end.
From report to resolution, tracked end to end.
Every report is timestamped, attributed to a machine and a user, and routed to the right person immediately. No email chains, no guessing who needs to know. The issue moves through a defined workflow: reported, assigned, resolved, closed. Every step logged.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
Inside the platform - operational view
What the operational dashboards show.
Everything that keeps the day running: live machine status, open issues, planning conflicts, upcoming maintenance. For the people running the lab or the workshop.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
The product at a glance
Software at the core. Hardware where it counts.
Toolsquare is built around a cloud platform that manages your equipment, users and data. Add the Toolsquare unit on the machines where you need physical access control and automatic, tamper-proof usage tracking.
Software · cloud-native
The platform
A single portal for your equipment portfolio. Booking, asset management, access rules, incident reports, analytics and compliance reporting in one place.
Booking & scheduling
Rules per user, group or time slot
Asset management
Every machine, every cost, every contract in one view
Access management
Training-based, role-based and supervisor rules
Issue & incident reporting
Reported at the machine, routed to the right person
Analytics & dashboards
Utilisation, downtime, TCO, chargeback
Audit trail
GxP, ISO, 21 CFR Part 11 · immutable & exportable
Open API & integrations
LIMS, ELN, ERP, BI tools, SSO
Hardware · IoT device · Standard tier
The Toolsquare unit
A physical device installed on specific machines. Three components in one enclosure: an NFC reader, a touch screen, an integrated processor. Acts as a smart lock and a tamper-proof data logger in one.
NFC reader
Any badge: student card, employee card, even a bank card
Touch screen
Session start/stop, issue reporting, reservation view
Integrated processor
Direct machine control with local logic that works offline
Physical access control
The machine unlocks only for authorised users
Activity-tracking mode
Auto pause and resume on idle, for precision & production equipment
Universal compatibility
Every brand: single-phase, three-phase, computer-controlled
Three packages. Same platform. Different reach.
Free
Software-only asset management, up to 49 machines
Basic
Full web platform with booking and access management, no hardware
Standard
Most popular
Platform + Toolsquare unit, with hardware-level access and usage data
Want to know what it costs?
Pricing is volume-based and applied across your full equipment portfolio.
Stop losing issues between shifts.
Stop losing issues between shifts.
Show us your setup. We'll show you how issues get caught before they become problems.
Show us your setup. We'll show you how issues get caught before they become problems.