Dozens of labs, hundreds of machines, thousands of users across departments, grants and projects. When finance, sustainability or accreditation bodies ask for a consolidated view, the scramble starts. Toolsquare gives every lab its own workflow, and gives you one uniform lens across them all.
Where the time and money go
Three problems every large institution runs into.
Unnecessary CAPEX
New equipment gets bought on anecdote. The “always booked” microscope is actually free 40% of the time. That purchase could have been shared capacity.
Grant chargeback chaos
PhDs, postdocs and principal investigators use the same equipment. Monthly reconciliation burns finance hours. Some costs never get allocated at all.
Audit preparation pain
Accreditation audits, grant audits, ethics audits. Every one of them needs a full usage trail. Today that trail is reconstructed from logbooks, emails and calendar screenshots.
What Toolsquare gives institutions
Autonomy at the lab. Clarity at the top.
Every lab keeps its own workflow. No forced standardisation. No one-size-fits-all system the researchers revolt against.
Uniform reporting upward. Operational and financial data in one format across sites, from 1 lab to 50.
Cross-lab load balancing. See capacity that's invisible today. Share before you buy.
Per-grant and per-project chargeback. Automatic, timestamped, auditable. Finance gets their hours back.
Student and researcher safety. Training-based access on hazardous equipment. Peace of mind for Health & Safety.
Accreditation-ready audit trail. Always on, always exportable.
Academic pricing
Up to 20% off for academic institutions.
Academic institutions qualify for discounts of up to 20% on recurring licence, hardware and installation. Grants and innovation funds are often eligible to cover the balance.
Start with one flagship lab. Expand at your own pace.